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Nobody is paid twice for the same delivery
Two clerks settling the same farmer at the same moment: the second one is stopped. A delivery that has been paid cannot be paid again, however it is reached.
For cooperatives, aggregators and processors
Deliveries at every collection centre, grading and rejects, deductions for inputs and transport, and exactly what each farmer is owed. When she asks why her payment is short, you can show her — on a receipt she takes home the same day.
Accepted · 06:40
One day at the centre
One load, followed the whole way: weighed, graded, stored, sold, and paid for. Every step leaves something you can show somebody.
500 kg of cane at the Kitale centre. Weighed at the gate and written down while she is standing there.
She leaves with a printed receipt showing the weight. No argument three weeks later about what she brought.
Moisture at 12.4% against a limit of 13.5. It passes. A load that fails is held or turned away, with the reason recorded.
The farmer is told why on the day, not after the payment run.
500 kg on the shelf at the main store, 120 kg already promised against an order, 380 kg free to sell.
Stock that walks has to walk past a record. Every change leaves a movement.
400 kg in, 320 kg of flour out. An 80% yield, worked out for you.
You know your losses by number instead of by feeling.
200 kg to City Market on KDA 123A. A delivery note is printed and signed at the gate.
Your name and your logo on the paper the buyer keeps.
22,500 for the load, less 3,000 advanced for inputs. 19,500 sent by M-Pesa, with the deduction written on the receipt.
She can see what was taken off and why. That is the conversation this system is really for.
When a buyer asks
Buyers and certification bodies want to know where produce came from. Every record points back at the one before it, so the answer takes a minute rather than a week of phone calls.
Where the money usually leaks
Most systems let anyone type anything into any box. These are the four places this one refuses, because these are the four that cost you money.
01
Two clerks settling the same farmer at the same moment: the second one is stopped. A delivery that has been paid cannot be paid again, however it is reached.
02
Stock moves by recording the work that moved it. Corrections are allowed, but they need a reason and they leave a mark. Nothing is edited away.
03
Money taken off a farmer's payment carries the reason with it, onto the receipt she is handed. That is what stops the argument at the next delivery.
04
The person at the weighbridge does not need your margins or your bank balance, so they do not have them. Access is refused by default and given on purpose.
You switch on what you do
Setup asks what kind of business you run and puts the rest away. What you never do, you never see on your screen.
You buy from smallholders across a few centres and sell on to bigger buyers.
No fields to manage, no processing line.
Your members deliver to you. You grade it, store it, sell it, and pay them.
Switch on production only if you process.
Raw produce comes in and a finished product goes out, often to a buyer who asks where it came from.
Most of it, in practice.
Running the same afternoon
Setup walks you through your own business once, in the order the work happens: your centres, what you handle, your farmers and buyers, your first delivery, your first sale. The system carries no brand of its own — you name it and upload your logo, and that is what a farmer sees on the receipt she is handed.
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